Fleet management is critical in businesses. Companies waste thousands of dollars each year by not reducing unnecessary expenses and maximizing their resource use.

New, innovative technologies can help fleets optimize their vehicle and asset utilization. Gain control of driver behavior, compliance, location and arrival status, fuel consumption, and asset use.

With these six tips, you will know how to efficiently manage your fleet and maximize the use of your resources.

Asset Tracking and Management Solutions

1) Reduce Fuel Consumption

Fleet Fuel Consumption

Fuel is a large contender in operating expenses for fleets. Idling time, long routes, and yard hunts drastically increase fuel expense and can rack up large sums of money.

As gas prices fluctuate, it is critical to monitor fuel usage. Staying within your allocated budget is extremely difficult if you can’t accurately estimate your fleets fuel consumption.

With the help of new fleet management solutions you can start identifying causes of wasted fuel.

Critical Event Video (CEV) cameras and GPS fleet management solutions can help you reduce unnecessary fuel use.

Implement Critical Event Video Cameras

Advanced technology has allowed dash cameras to go to the next level. The Critical Event Video (CEV) Camera is an improved version of the dash camera. 

Fleets can track vehicles, monitor driver behavior, access video footage, and optimize fleet management with these intelligent dash cameras. 

The CEV camera enables fleet managers to see how their drivers behave in real-time. With access to driver performance, managers can easily detect high fuel consuming behavior. If a driver is costing the company money from their driving, managers can provide coaching sessions on proper driving techniques.

Fleet managers will be able to effortlessly manage driver behavior and gain better control over fuel consumption.

Utilize GPS Fleet Management

One of the best ways to get instant insight into a fleet is through GPS tracking. Tracking software now enables fleets to access location in real-time, view idling time, and much more.

A quick fix to fleet management issues can be solved with GPS tracking devices. Fleet managers will have a greater understanding of their fleet while also accurately estimating departures, arrivals, idling time, etc.

2) Empower Your Drivers

Truck driver on the road

Drivers are the backbone of a fleet. Supporting your drivers is one of the easiest ways to improve fleet efficiency. Successful fleets empower their drivers by providing them with the proper tools and training. Managers need to make sure they know how to drive safely and man their vehicle.

Since drivers are on the frontline, it is critical that they are taken into account when making decisions that impact them. Allowing your drivers to voice their opinions in the decision making process will help management find the best solutions and technology for their drivers. This transparency will create a respectful relationship, causing drivers to take pride in their position and respect their company.

Fleet management solutions also provide excellent ways to empower drivers. These solutions allow fleet managers to monitor driver behavior. With knowledge of driver performance, management can create incentive programs to promote good driver behavior. 

When risky or poor driving behavior is detected, the leadership team can easily provide coaching sessions. As a result, drivers will know how to man their vehicle safely and feel empowered to drive safely.

This simple solution provides numerous benefits:

  • Increases driver safety
  • Reduces poor driver behavior
  • Improves CSA scores
  • Mitigates risk of accidents and incidents
  • Provides better communication between management and drivers
  • Promotes safe driving practices

3) Utilize Video Telematics

There is no better way to get insight into your fleet than with video telematics. Managers can see what actually happens on the road with Dash Cameras and Critical Event Video (CEV) Cameras.

Shippers want to work with trustworthy logistics companies to ensure their cargo is well taken care of. This makes CSA scores extremely important in maintaining a reputable image. With transparency into driver’s performance, managers can improve their fleet’s CSA score by incentivizing good driving behavior and coaching risky drivers. 

In the event of an accident, dash cameras can help exonerate drivers and reduce fraudulent accidents. Fleet managers will have the power to prevent their company from taking the downfall for accidents their drivers didn’t cause.

By implementing a telematics solution, you can gain visibility into driver behavior, increase CSA scores, exonerate drivers, and better understand fleet operations.

Video telematics features you may want to think about:

  • Cloud vs SD Card Storage
  • Live Video
  • DVR
  • Recording on Impact
  • Continuous Recording
  • Tamper Proof
  • Audio Recording
  • Critical Event Reporting
  • Real-time GPS Tracking
  • Monitor Driving Behavior
  • Breadcrumb Reporting
  • Yard Check Tool
  • Geofence Capabilities

Dash Cam Benefits

  • Better visibility into driver behavior
  • Incentivize good driver behavior
  • Increase CSA scores
  • Reduce accidents and incidents
  • Protection against false claims, staged accidents, and conflicting reports
  • Reduce insurance costs
  • Have evidence at your fingertips for accidents and incidents
  • Affordable options

4) Routinely Do Maintenance

Routine check ups of your vehicles is a critical part of maintaining fleet operations and driver safety. Preventive maintenance and fault monitoring will allow fleets to keep vehicle maintenance costs down, while maintaining the full life of vehicles. 

By doing routine maintenance, you will keep vehicle repair costs to a minimum, as well as, reduce vehicle downtime.

5) Automate Reports

Regulations are a huge burden on fleet managers and drivers. Compliance with all laws and regulations is extremely important. Fleets can end up paying tens of thousands of dollars for not being compliant.

Advanced fleet management solutions now have the power to do reports for your fleet. Fleet managers no longer have to spend hours doing paperwork in order to stay compliant. All the hours fleet managers will gain from automated reporting, they can redirect into other areas of fleet management.

Two fleet management tools that can automate reports are Electronic Logging Devices (ELD) and Tax Manager solutions.

Find the Right Electronic Logging Device (ELD) For Your Fleet

Electronic Logging Devices (ELD) have dramatically increased the efficiency of fleets. Most ELDs come with ample features such as automated reporting. For example, Omnitracs XRS will automatically do your reports and send them to the DOT, IFTA, and DVIR.

Two Different Types of ELDs

  1. Bring Your Own Device (BYOD) ELD – data is transferred from a plug-n-play ELD device to the coordinating app on a driver’s mobile device.
  2. In-Cab ELD – the driver uses the in-cab ELD device to change their duty status and log information.

Staying compliant with current regulations has never been easier. Finding the proper ELD for your fleet will help streamline operations and increase communication between management and drivers.

Use an Automated Tax System

Filing taxes with the International Fuel Tax Agreement (IFTA) can be a tedious, time consuming process. Implementing a Tax Manager system into your fleet’s operations can save hours of time while limiting fuel tax deductions.

With the addition of a Tax Manager, tax collection and filing will be automated. This effective solution keeps fleet’s taxes up to date with the regulations in place to prevent penalties and violations. As a result, fleet managers won’t have to worry about the grueling tax process or keeping track of tax laws.

6) Maximize Vehicle Use

Boost your fleet’s efficiency by fully leveraging vehicle use. Effectively manage your vehicles with advanced GPS tracking solutions.

As the size of a fleet continues to expand, valuable vehicles become underused. Companies end up wasting money on new assets and lose the opportunity to gain revenue off of underused assets.

While unused assets sit in a yard or on a site, they continue to depreciate in value. These heavy machinery are not cheap, and by not fully utilizing them, companies waste thousands of dollars.

Fleet managers can implement GPS tracking solutions to run their fleet more efficiently and maximize the use of expensive equipment. A tracking solution will help you identify which of your assets are not being fully utilized.